Graduate Program Assistants Recruitment at the United States Agency for International Development (USAID)
The United States
Agency for International Development (USAID) Nigeria is seeking to employ a
suitable and qualified candidate for the position below in the Program Office
(PROG):
Job Title: Program Assistant
Solicitation No: AID-620-S-00-17-00010-00
Location: Abuja, Nigeria
Period of Performance: Five years’ renewable.
Who May Apply: Nigerians Only (Resident in Nigeria)
Job Summary
The United States Agency for International Development
(USAID) Nigeria is Solicitating for a Cooperating Country National Personal
Service Contractor (CCN PSC) Program Assistant (Local Compensation Plan)
The United States Government, represented by the U.S. Agency
for International Development (USAID), is seeking offers from qualified persons
to provide personal services under contract as described in this solicitation.
This solicitation in no way obligates USAID to award a PSC
contract, nor does it commit USAID to pay any cost incurred in the preparation
and submission of the offers.
Any questions must be directed in writing to the Point of Contact
specified in the attached information.
Basic Function of the Position
The Program Assistant serves as an Assistant to the
Strategic Information Advisor in the HIV/AIDS-TB Team, USAID/Nigeria.
Specific assignments may vary, but the Assistant position is
established to provide assistance to professional staff in handling the myriad
administrative tasks involved in the management of Work Group program/project
activities, including but not limited to managing the quarterly accrual
process, preparing brief notes, assuring that vital records are maintained, and
assisting to monitor activity budgets.
In the absence of any AOR from the Work Group, the Program
Assistant may assume AOR backstopping responsibility, up to the limits of their
training and skill level, and as authorized by the Mission Contracting
Officer. The assistant is a full member
of the Work Group, and of the HIV/AIDS-TB Team.
Work includes a variety of research, reporting, contact, monitoring,
analytical duties and coordinating the work with AORs, other Work Group
Leaders, the HIV/AIDS-TB Team Leader and deputy Team Leader, Mission Office
Directors, senior Mission Management GoN officials and Implementing Partner
(IP) counterparts.
Major Duties and Responsibilities
Program Assistance:
The Program Assistant is responsible for providing support
to Strategic Information Work Group AORs in the administration and oversight of
Work Group programs/projects and activities, to identify problems that may be
encountered in the implementation of Work
Group programs/projects by monitoring the financial status
and correspondence of assigned IPs, to provide written activity status to AORs
and the Work Group Leader, and to recommend limited corrective actions.
The Assistant drafts documents related to program planning,
implementation, management, including memoranda, letters, MAARDs, performance
reports, trip reports, analysis, etc.; manage electronic and hard-copy filing
systems for the Work Group; and, provides input when coordinating the
administrative aspects of Work Group and Team strategy development,
specifically support related to program monitoring and tracking.
The Assistant assists AORs and the Work Group to prepare
routine and extraordinary reports, including all Work Group-specific
contributions to PEFPAR reporting, the Country Operational Plan and the
Semi-Annual and Annual Reports budget and program analyses, quarterly accrual
reports, briefings, presentations, and other reporting requirements.
The Assistant provides support to AORs (and steps in to
backstop AORs, as assigned) in the day-to-day management, monitoring and
evaluation of programs/project implementation; takes minutes at meetings and
conferences, and assures that obligations and commitments are upheld and that
deadlines are met.
The Assistant prepares oral and written reports and
briefings for the Work Groups or Team Leader, on request.
The Assistant participates fully with AORs in maintaining
project records and status reports, including quarterly technical and financial
reports, accruals, and budget tracking tables; preparing and updating project
documentation; and tracking contractor expenditure and budgets.
In addition, the Assistant collects, analyses, and
interprets information from other sources (IPs, donor, GoN Ministries, etc.) as
needed to identify opportunities to strengthen Work Groups programs/projects.
Data Collection and Analysis:
The Program Assistant plays a substantive support role in
monitoring and reporting on developments in the HIV/AIDS-TB Tuberculosis
sector.
Monitors, reports and prepares written summaries, evaluates
pertinent non-technical issues, and provides information to Work Group, team
and other Mission staff as requested; written summaries are for use by
supervisors, as appropriate.
The Assistant organizes field trips, conferences and
seminars and ensures maximum participation by target audiences; and prepares
written and oral briefings for Work Group staff, and others, on request
.
.
Performance Monitoring:
The Program Assistant supports AORs in ensuring that
performance-monitoring systems are in place, and that measures and indicators
of portfolio impact are established.
The Assistant contacts IPs to collect and monitor
performance data, and prepares status reports and program/project reports for
use within the Work Group and the Team, and provides information on IP progress
in achieving outputs and results for selected activities, as needed.
Minimum Qualifications Required for this Position
Education:
A University Degree in Economics, Business Administration,
Health Sciences or Sociology is required.
Prior Work Experience:
1 to 3 years’ progressive experience in program monitoring
is required. Prior experience in the
collection analysis and presentation of information is required.
Language Proficiency:
Level IV (fluent) English Language proficiency, verbal and
written is required.
Job Knowledge:
A good knowledge of the concepts, principles and practices
of HIV/AIDS-TB and familiarity with the US President’s Emergency Plan for AIDS
Relief and good knowledge of Nigeria’s economic, social, cultural and political
characteristics is required.
Skills and Abilities:
Applicants must possess the ability to obtain, organize,
analyze, evaluate and present information and draft clear and concise
reports. Ability to work in a
collaboratively environment with other support staff is required.
Excellent skills in the operation of word processors,
graphics, office information systems and database management are required. Strong numerical skills are required.
Benefit/Allowances
As a matter of policy, and as appropriate, a PSC is normally
authorized the following benefits and allowances:
Benefits:
Health Insurance
Annual Salary Increase (if applicable)
Annual and Sick leave
Annual Bonus
Allowances (as applicable):
Transportation Allowance
Meal Allowance
Miscellaneous Allowance
Housing Allowance
Market Value:
N6,466,256.00 equivalents to FSN-8 In accordance with AIDAR
Appendix J and the Local Compensation Plan of United States Mission, Nigeria
(Effective September 04, 2016). Final compensation will be negotiated within
the listed market value Evaluation and Selection Factors
Applications will be required to have the minimum
qualifications expressed above.
Qualified applicants possessing skills above the minimum
requirements will be assessed based on the following factors:
Education (10 points)
Work Experience (20 points)
Knowledge (30 points)
Language Proficiency (10 points)
Skills and abilities (30 points)
Per this scoring rubric, Work Experience, Knowledge, Skills
and Abilities are the most important factors. Applications will initially be
screened for conformity with minimum requirements and a short list of
applicants developed.
USAID reserves the right to interview only the highest
ranked applicants in person or by phone OR not to interview any candidate. After the closing date for receipt of
applications, a committee will be convened to review applications and evaluate
them in accordance with the evaluation criteria.
Applications from candidates which do not meet the required selection criteria will not be scored. Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants.
Applications from candidates which do not meet the required selection criteria will not be scored. Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants.
As part of the selection process, finalist candidates may be
interviewed either in person or by telephone at USAID’s discretion.
Reference checks will be made only for applicants considered as finalists. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter, and USAID will delay such reference check pending communication with the applicant. Only finalists will be contacted by USAID with respect to their applications.
Reference checks will be made only for applicants considered as finalists. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter, and USAID will delay such reference check pending communication with the applicant. Only finalists will be contacted by USAID with respect to their applications.
Application Closing date
27th April, 2017.
How to Apply
Interested and qualified candidates should submit their
applications which must include all required documents stated below to: AbujaHRAID@state.gov
Required Documents
Applicationfor US Federal Employment (DS-174) - pdf; or a current resume or
curriculum vitae that provides the same information as a DS-174.
Any documentation that supports or addresses the
requirements listed above (e.g. transcripts, Degrees, NYSC
Certificate/Exemption etc.).
A type-written and
signed application letter specifically applying for this position, and
addressing the minimum requirements as advertised. Please reference the job
title and announcement number on the application letter.
Limit all electronic (e-mail) submission to one entry/email
not larger than 5MB. Please submit attachments in PDF and Word formats, not
pictures.
E-mails received without the appropriate subject line and
incomplete applications will not be considered.
Note
Only short-listed candidates will be notified
Mailed (paper/hard copies) applications will NOT be
accepted.
This solicitation is open only to Nigerian Nationals.
Applications with insufficient information to make a determination
will not be considered.
Any/All application submissions after the closing date will
not be considered.
No in-person appointments or telephone calls will be
entertained.
Female candidates are strongly encouraged to apply.
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